Introduction
Welcome back to the weekly newsletter.
Working more hours isn’t the lever. Using the right hours can be. This week we’ll line up your hardest work with your highest energy and stop burning prime time on low-value tasks. Less drag and more finish lines.
Your energy isn’t flat. It rises and dips in a pattern. The Energy-Match Method pairs each task with the part of the day that fits it: deep work on peaks, quick admin on troughs, people work in your social groove. When the task matches the fuel, output jumps and stress drops.
Weekly highlight: Pair tasks with best energy times.
Two people can spend the same hour and get totally different results. The difference is energy, not willpower. When you plan by clock alone, you fight yourself. When you plan by energy, work feels lighter and moves faster. That’s execution edge.
Map your daily curve
Spend three days noticing when you feel sharp, steady, and tired. Note it at four checkpoints: start of day, late morning, mid-afternoon, late day. You’ll see a shape: maybe early peak, a lunch dip, a late bounce. That shape is your operating system.
Classify your tasks by demand
Make four buckets:
- Deep Work: analysis, writing, architecture, design, strategy.
- Complex Collab: decision meetings, stakeholder alignment, reviews.
- Creative Work: brainstorming, whiteboarding, mockups.
- Light Admin: inbox, forms, expense entries, minor updates.
Knowing the demand lets you slot the right work into the right fuel window.
Match work to the curve
- Peak = Deep Work. Guard 1–2 blocks (45–120 min). One goal. Door closed. Notifications off. This is where careers move.
- Social work = Complex Collab. Book key meetings here. You listen better, decide faster, and avoid repeat calls.
- Off-peak = Light Admin. Clear the small stuff when the brain is low. You free peak time without wasting willpower.
- Edge of peak = Creative Work. Use the ramp-up or cool-down for idea generation. It’s loose enough to explore but still fueled.
Protect the peaks (ruthlessly)
Block them on your calendar as Focus (Do Not Overbook). Prep the day before: inputs ready, tabs closed, first line written. Start with a two-minute “starter action” (open the model, write the first paragraph, list the three sub-problems). Momentum beats friction.
Use the dips (don’t fight them)
Have a Low-Battery List: five micro tasks that keep you moving: file receipts, rename assets, draft bullet headlines, log decisions, update tracker. Add a reset that lifts energy without sugar: a short walk, water, stretch, 10 mindful breaths. Back to steady.
Sync with the week, not just the day
Energy also has weekly seasons. Many people are sharp Tue–Thu, lighter on Mon/Fri. Put heavy lifts mid-week. Put planning on Friday (short, clean, forward). Put setup on Monday (inputs, alignment, materials). Ride the wave instead of resisting it.
Fit this to your role
- Individual Contributor: Two peak blocks/day. Ship one deep artifact before noon. Move status updates to the dip.
- Manager: One peak block/day for thinking; cluster 1:1s and decision meetings in your social work slot. Batch approvals in dips.
- Executive: Guard a morning strategy block most days; stack external calls after your first deep win; keep dips for quick triage.
Keep it flexible
Sleep changes, travel, and deadlines will shift your curve. That’s fine. Re-scan each Thursday. Adjust next week’s blocks. Energy-matching is a living plan, not a rigid rule.
Application
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Map your curve: Mark Peak / Slope / Dip windows for the next week.
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Guard one peak block/day: Calendar hold + starter action ready.
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Build a Low-Battery List: 5 micro tasks you can do half-asleep.
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Cluster meetings: Move key calls into your social work.
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Friday tune-up: 10 minutes to adjust next week’s blocks.
Summary
Time is the container. Energy is the fuel. When your hardest work meets your highest energy, progress compounds. Guard the peaks, drain the dips on small stuff, and let your calendar reflect your biology; not fight it.
Till Next Time,
Maciej
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